ASAA encourages paper presenters to reflect on the conference theme and address issues outlined in the theme description. Please read the information and then click the button below to submit your proposal via our dedicated online portal.

With a massive number of abstracts submitted for presentations at ASAA conferences, the ASAA2022 Conference Committee is dedicated to guaranteeing a timely and fair review process with the international norms of double-blind peer review. We are dependent on the support of highly qualified academics around the world to assist with this endeavour.

The decisions of the Scientific Committee will be communicated on 14th September 2021. ASAA early-bird registration will open on 1st November 2021.

Rules

  1. Abstract proposals must not exceed 250 words. You will be requested to provide the following:
    • title of the paper (15 words max.)
    • summary of overall question and argument (50 words max.)
    • abstract (250 words max.)
    • biography (50 words max.)
  2. Abstract proposals must be made using the conference online submission system and not via email.
  3. Authors will have the option of making an open submission or submitting their abstract to one of the accepted panels.
  4. ASAA2022’s double-blind peer review process is conducted by the Conference Secretariat under the guidance of the Scientific Committee Chair/ Conference Chair.
  5. The Scientific Committee Chair/ Conference Chair serves as the Head of the Scientific Committee and will make the final decision on abstracts.
  6. Scientific Committee Members are established academics who hold PhDs or other terminal degrees in their fields who have previous peer review experience.
  7. Every abstract will undergo a double-blind peer review by the international Scientific Committee members within two weeks after the abstract submission deadline.
  8. Results of the abstract review will be sent to the primary author within two weeks of the abstract submission deadline (conditions apply if there is an emergency).
  9. Notices of acceptance or rejection of the paper will be sent to the primary author, with reviewer comments where applicable.
  10. If revisions are required according to the reviewer comments, the revised abstract must be sent back within a week.
  11. If your abstract is accepted, you will be invited to register for the Conference and pay your ASAA membership for those wishing to join the association.
  12. All paper presenters may only make two presentations each (please note that roundtable participation counts as being a discussant, not a presenter). It is allowed to be a co-author on multiple papers if they are not the one presenting them.
  13. All convenors and paper presenters are expected to become or register as members of ASAA and have paid their subscription before the Conference. They need not conform to this rule when submitting the abstract proposal but must address it after their proposal is accepted.
  14. All conference participants, including discussants and chairs, will need to register and pay the registration fee to attend.
  15. Papers meeting the standards set forth by the Conference Proceedings Editorial Committee will be considered for publication in the HUMA-ASAA “Encounters” book series. Selected authors will be contacted by one of our editors to discuss the possibility of publishing their paper in one of the edited volumes in the series.

Criteria for acceptance

  1. ASAA2022 can host a maximum of 500 delegates, which suggests approximately 100 panels.
  2. The Scientific Committee will decide which proposals to accept; the likely acceptance rate will be ~50%. The decision will be based on:
    1. compliance with the rules stated above
    2. clarity, cohesion, reliability and academic rigour (quality)
    3. specific consideration: relevance to the conference theme, aims/objectives/questions/arguments clearly stated, structure of the paper, clarity of language, appropriateness of the research/study/methodology, discussion and conclusion.
  3. The Scientific Committee will pay attention to different disciplinary traditions and topics in SSH and STEM.

Submission of abstract proposals

All proposals must be made via the online form. Proposals should consist of a paper title of max. 15 words, a short description of the overall question and argument of max. 80 words, an abstract of 250 words, and a short bio of max. 50 words. The abstract proposal may not include any citations or references.

On submission of the proposal, the proposing author (not the co-coauthors) will receive an automated email confirming receipt. If he/she/they do not receive this email, please first check the login environment (click login on the left) to see if the proposal is listed there. If it is, it simply means the confirmation email got spammed or was not successfully delivered; and if it is not listed, it means the proposal needs to be re-submitted.

Proposals will be marked as “Pending” or “Submitted” until the Scientific Committee decisions are published on 14th September 2021. On that date, proposals will be marked as “Accepted” or “Rejected”, and the conference administrators will inform you of the decision via email.

Duration of panel sessions

Given the competition over resources (panel proposals outweighing available time slots) and the stated desire by many members to be able to attend more panels than just the ones they are active in (convening/speaking), ASAA2022 will have panel sessions of 105 minutes. The panels will be limited to a maximum of TWO consecutive 105-minute sessions, each of which can accommodate a maximum of five papers. This allows the conference to accept more shorter panel giving more choice to both paper proposers and delegates. Consequently, panel convenors may accept a maximum of ten papers in their panel. However, accepting four papers per session will be acceptable.

Convenor responsibilities 

It is the convenors’ responsibility to ensure that all panel participants are well briefed and that the panel continues to meet the ASAA2020 requirements. To that end, convenors should communicate their decisions over proposals as detailed below, and – later in the process – email the panelists to: inform them of the speaking order (albeit this is displayed on the public panel page), inform them as to how much time they have been allocated, remind them to register (the registration status can be seen in the login environment), inform them of any late changes or additional chairs/discussants, and give any other information related to the panel. If panelists withdraw, convenors should inform the organisers.

Timing of presentations

How convenors allocate the time of their sessions is largely their decision. The ASAA norm is to allot each presenter a maximum of 25 minutes (for presentation and questions/discussion). The key is to respect the fact that many presenters have travelled a long way in order to be able to contribute and clearly need time to set out their argument. The particular panel sessions will be indicated in the conference programme, and papers are ordered within these sessions. While convenors may wish to amalgamate discussion time, where possible, they should adhere to the published session.

Pre-circulation of papers

ASAA has no rule about this; however, many convenors opt to pre-circulate completed papers. To facilitate this and lessen email traffic, authors can upload their papers as PDFs on the conference management platform. It is the author’s choice whether to instruct the presenters to make use of this offer.

Publication of papers

Papers meeting the standards set forth by the Conference Proceedings Editorial Committee will be considered for publication in the HUMA-ASAA “Encounters” book series. Selected authors will be contacted by one of our editors to discuss the possibility of publishing their paper in one of the edited volumes in the series.

Contact

For any queries with the above, please email: as-aa2022.org@uct.ac.za